Creating Custom Reports Design in addition to create a custom report Report sections in addition to their contents An Access report with all sections shown Design a report be as long as e creating it
Tsotsos, Alex, National News Producer has reference to this Academic Journal, PHwiki organized this Journal Creating Custom Reports Design in addition to create a custom report You can easily create custom reports based on a table or query. There are seven sections that can be added to a report: Report Headers in addition to Footers, Page Headers in addition to Footers, Group Headers in addition to Footers, in addition to a detail section You can change any of these sections as long as your report. At a minimum, you will always include a detail section in your report. The usual order of development is to first develop the table(s) in a database, then develop queries, in addition to finally develop as long as ms in addition to reports. Report sections in addition to their contents
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An Access report with all sections shown Design a report be as long as e creating it Assign a conditional value to a calculated field There will be times when you will want to per as long as m one operation under a certain condition in addition to per as long as m a different operation under another condition. In Access you can do this using the IIf function. The IIf function specifies a condition: If the condition is true, the operation is per as long as med If the condition is false, a different operation is per as long as med
An IIf statement example Sort in addition to group data in a report Access makes it easy as long as you to sort your data in the order you want it. You can also group data, which will result in data being sorted within the groups. If you specify that you want a group, you have the opportunity to provide a Group Header in addition to /or Group Footer. The Group Header will usually indicate the name of the group in addition to the footer typically contains a subtotal as long as the group. The Sorting in addition to Grouping dialog box
Add, move, resize, in addition to align controls in a report You can add controls to a report in the same manner as you add controls to a as long as m. Bound controls get their data from a field in a table or query. To add a bound control to a report, click the desired field in the field list in addition to drag it to the report design window. You can then move these controls around according to your design. Move controls by selecting them in addition to then dragging them to the desired position Resize a control by dragging one of its selection h in addition to les to the desired position Align several controls by selecting the controls in addition to then right-clicking on one of the controls in addition to selecting the align comm in addition to Bound controls on a report Modify control properties Each control has a set of properties associated with it. In the case of the label control, the Caption property contains the text that will be displayed in the label. To change any of the properties as long as a control you must first display the property sheet. You can display the property sheet as long as a control by right-clicking on the control.
Add a subreport to a main report To add a subreport to a report, you use the Sub as long as m/Subreport wizard to create the subreport. In order to launch the wizard, you must be sure that the Controls Wizards tool is selected in the toolbox. The subreport will usually consist of data from a related table. If the report is based on a query that uses both tables, you can pull the data from the related table into the subreport. A subreport in Design view A subreport in Print Preview
Add lines to a report To provide a visual separation in the report, you may want to add a line to the report. To do this: Select the drawing tool from the toolbox in addition to position the pointer where you want the line to begin Hold down the mouse button in addition to drag the pointer to where the line should end, in addition to release the mouse button To ensure a straight vertical or horizontal line, hold down the Shift key while you drag Add a line to a report in Design view Hide duplicate values in a report When you group items in a report, you may not want to repeat the duplicate values within the group. For example, if the report is grouped by department, you dont need to have Accounting printed on each record in that department You can hide these duplicate values by setting the Hide Duplicates property to Yes.
Add calculated controls to a report If you want to have a subtotal as long as the groups in a report, you should add the Sum function to the Group Footer section. If you also want an overall total, you should place the Sum function in the Report Footer section. The Sum function will be placed inside a text box control that you have added to your report in the appropriate position. Add a calculated field to a footer section View a report with duplicated hidden in addition to calculated fields
Define conditional as long as matting rules Sometimes you will want to call attention to a value under certain conditions. You can specify under what conditions as long as matting would be applied to a control. You can define up to three as long as mats as long as a control. Any value other than those specified in the conditions will be as long as matted in the default as long as mat. Use the Conditional Formatting dialog box Use domain aggregate functions Domain aggregate functions are used to provide statistical in as long as mation about a set of records, or recordset. An example of an aggregate function is the Sum function: The Sum function adds the values in a set of records in addition to places the Sum in a bound control To apply an aggregate function to a table or query, you must use domain aggregate functions. In this case you would use the DSum function: You need to specify the name of the set of records (the query or table) in addition to which values are to be summed This is only one example of a domain aggregate function. There are several others.
Add a domain aggregate function Additional Domain Aggregate Functions Add the date, page numbers, in addition to title to a report Place the Date function into a text box to have the current date printed on a report: The current date will appear in the report wherever you place the control containing the Date function You may also want to add page numbers to the report: Insert page numbers into your report in addition to specify several options as to how the page numbers should appear You can add a report title by adding a label control to the Report Header section: Whatever text you place in the label control will be printed on the report
Add a date in addition to page number to a report in Design view A report with date in addition to page number in Print Preview Create in addition to modify mailing labels If you want to create mailing labels (or labels of any kind), you can use the Label Wizard. The Label Wizard will walk you through the selection of the type of label you want in addition to label layout. You can use a table or a query as the basis as long as the labels.
Open the Label Wizard Click Reports in the Access Object bar. Click the New button in the Database window. Click Label Wizard, then click the list arrow to display a list of tables in addition to queries. Select one, in addition to click the OK button to open the Label Wizard dialog box. You can select the label type that you want to print in the first Label Wizard dialog box. Choosing a label type Format your labels
Tsotsos, Alex National News Producer
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