eDossier resources Questions in addition to answers Upcoming Programs Hyperlinking Hyperlinking

eDossier resources Questions in addition to answers Upcoming Programs Hyperlinking Hyperlinking www.phwiki.com

eDossier resources Questions in addition to answers Upcoming Programs Hyperlinking Hyperlinking

Magary, Don, Online Editor;Publisher has reference to this Academic Journal, PHwiki organized this Journal Faculty Dossier Management System as long as 2016-17 P&T CycleOffice of Academic AffairsMargie Ferguson, Senior Associate Vice Chancellor as long as Academic AffairsGail Williamson, Director of Faculty Enhancement, Academic AffairsGeneral TimelineIntroduction to eDOSSIERAccess via edossier.iu.edu or https://one.iu.edu/task/iu/edossier All uploaded documents must be searchable PDFsEach file must be named to clearly reflect its contents.C in addition to idate User Instructions

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Administrative SectionsNot uploaded nor viewable by c in addition to idate. Not part of the c in addition to idate’s 50 pagesReview letters in addition to votes from: Dean Unit/School Committee Department Chair Primary/Department Committee External Assessments Solicited Reference Letters Assessment of dissemination outlets in the c in addition to idate’s area of excellence (or in all areas as long as a balanced case) C in addition to idate Sections50 page limit excluding CV, AppendicesC in addition to idate’s statement Curriculum Vitae Teaching (For Librarians: Per as long as mance) Research in addition to Creative Activity (For Librarians: Professional Development) Professional in addition to University Service (For Librarians: Service) Appendices Dossiers as long as non-tenure eligible faculty (clinical, research in addition to lecturer ranks) should only include sections relevant to the c in addition to idate’s appointment in addition to required areas of evaluation. Assign a Delegate or Guest

General File FolderGeneral Folder Contents:Department in addition to School Criteria: C in addition to idate uploads an official copy of the current department/school criteria as long as excellence.Curriculum Vitae: C in addition to idate uploads CV; if core school – upload both IUPUI in addition to IUB required as long as mats clearly labeledC in addition to idate’s Statement: C in addition to idate uploads statement not to exceed 7 pages (or split 5/2)Department (School) List of Prospective Referees: Not required as long as IUPUI dossiers. No need to insert a blank page.C in addition to idate’s List of Prospective Referees: Not required as long as IUPUI dossiers. No need to insert a blank page.Research/Creative ActivityResearch Folder Contents:Research/Creative Activity: C in addition to idate will upload their evidence in appropriate subfolders. Faculty as long as whom research is not required will not have materials to upload in folder.Subfolders that do not apply to c in addition to idate’s case should be left empty. If c in addition to idate cannot find a subfolder with desired title, upload to any section in addition to name file clearly.Files uploaded in this section count toward the 50-page limit.Utilize the Research Appendices to provide evidence to support assertions in the research folders.Files uploaded in the research appendix folders do NOT count toward the 50-page limit.You can hyperlink to the appendix folders.TeachingTeaching Folder Contents:Teaching: C in addition to idate will upload their evidence in appropriate subfolders. Faculty as long as whom teaching is not required will not have materials to upload in folder.Subfolders that do not apply to c in addition to idate’s case should be left empty.If c in addition to idate cannot find a subfolder with desired title, upload to any section in addition to name file clearly.Files uploaded in this section count toward the 50-page limit.Utilize the Teaching Appendices to provide evidence to support assertions in the teaching folders.Files uploaded in the teaching appendix folders do NOT count toward the 50-page limit.You can hyperlink to the appendix folders.

ServiceService Folder Contents:Service/Engagement: C in addition to idate will upload their evidence in appropriate subfolders. Faculty as long as whom service is not required will not have materials to upload in folder.Subfolders that do not apply to c in addition to idate’s case should be left empty. If c in addition to idate cannot find a subfolder with desired title, upload to any section in addition to name file clearly.Files uploaded in this section count toward the 50-page limit.Utilize the Service Appendices to provide evidence to support assertions in the service folders.Files uploaded in the service appendix folders do NOT count toward the 50-page limit.You can hyperlink to the appendix folders.SubmitSubmit ButtonIn order as long as the c in addition to idate submit button to appear, there must be one file in the first three subfolders in the General section (Department in addition to School Criteria, C in addition to idate’s CV in addition to C in addition to idate’s Statement). The submit button is currently disabled as long as the IUPUI campus.All c in addition to idates will be notified when the submit button is activated as long as the campus in early August.C in addition to idate MaterialsDuring e-dossier preparationChecklist (main in addition to subfolders) are visible to the c in addition to idate After the department chair ‘signs-off’ in addition to the e-dossier as long as mally enters the review process: The c in addition to idate’s e-dossier is frozen Delegate permissions expire At this point, c in addition to idates may give ‘guest’ access to anyone, but only as long as viewing of c in addition to idate-submitted materialsA “Supplemental” folder is activated in addition to serves as the means through which the c in addition to idate can add materials to his/her e-dossierAdministrative FoldersExternal letters, internal evaluative letters in addition to vote records are not accessible/viewable to the c in addition to idate at any time during the review process

Supplemental FolderSupplemental Folder: Once the C in addition to idate has submitted their dossier, this folder will appear.C in addition to idate can upload any additional materials (such as a grant funding notification, manuscript accepted as long as publication) or reconsideration documents in PDF as long as mat to the Supplemental Supporting Items subfolder.eDOSSIER REVIEWReviewersAccess ListVote RecordRoutingWorkflowReviewersAccess is given to eligible reviewers (faculty, administrators) in addition to staffReviewers are given access permissions in light of their eligibility to view particular types of cases After logging into the system, reviewers in addition to staff see a list of all e-dossiers they are eligible to accessReviewer in addition to Administrative Access User InstructionsAccess at a given levelAll the materials a c in addition to idate has submitted are viewable by reviewers External letters are viewable to reviewers Solicited letters are viewable to reviewersEvaluative letters in addition to vote records are only viewable as long as one’s own level in addition to lower (i.e., one cannot view higher level evaluative letters or votes)While reviewers may wish to save in addition to /or print materials the c in addition to idate submitted, they should not save, print, or share any external or evaluative letters or votes

Reviewer DetailsDeans, department chairs in addition to support staff with administrative rights have access to the External Letters in addition to Solicited Letters folders while the c in addition to idate prepares the dossier & during the routing to upload documents. Reviewers can view all of the c in addition to idate folders at any time but cannot make any changes or upload documents to the c in addition to idate folders unless the c in addition to idate has specifically given them delegate access. AccessAccess at the department level – can only see dossiers as long as c in addition to idates in their department. Access at the school level – can see dossiers as long as all the c in addition to idates in their school. Reviewer DetailsDuring the review process, in addition to having view only access to all other folders in the dossier, the Vote Record in addition to Internal Letters folders will be accessible to committee chairs, department chairs in addition to the dean. Once the review as long as a level is done, the vote is recorded in the Vote Record in addition to the review letter uploaded to the Internal Letters folder. Then the dossier is routed to the next level as long as review. They only have access to enter votes in addition to upload while the dossier is at their level as long as review; once it is routed to the next level their access changes to view only. Each level can view items in these two folders as long as their level in addition to below.Committee reviewers will have view access only to all folders in the dossier once it is routed to their committee as long as review. Each committee can only view dossier contents, the Vote Record in addition to Internal Letters folders as long as their level in addition to below.Access ListInstructions on how administrative access users set up review routingVideo Tutorial on how administrative access users set up review routing

Dossier Routinge-dossiers move individually from one level to the nextPrincipal routing responsibility rests with certain individuals at each levelPrincipals: Department Chair, Chair of School Committee, Dean, Chair of Campus Committee, Vice Provost/Chancellor, in addition to Provost/ChancellorCertain actions (i.e., vote recording, uploading of evaluative letter) must be met be as long as e an e-dossier can be routed as long as wardThrough the eDossier system itself, the principal may designate a delegate who can route in addition to /or assist in routing activities; however, delegates may not ‘acknowledge or acknowledge with action’ the addition of supplemental materialsAfter routing, reviewers will receive an email notification alerting them that an e-dossier has arrived at their level in addition to is now accessible to themReviewer in addition to Administrative Access User InstructionsTypical WorkflowThe workflow is adjusted as long as each school’s process if different from the routing shown here.Vote Record Example

Supplemental DocumentsA c in addition to idate may add supplemental documents at any time- Documents will be date in addition to time-stampedWhen a supplemental document has been submitted, workflow notifications will be sent as a function of “where” the e-dossier currently is in the review processCurrent level: ‘ as long as your in as long as mation’“You are being in as long as med that C in addition to idate X, whose e-dossier is currently under review at your level, has added material(s) to the supplemental folder. [Please notify others at your level (i.e., committee members) of these materials.] No other action is required.Past level: “C in addition to idate X, as long as whom you have already voted on, has added material(s) to their supplemental folder. Please consider these materials [ in addition to notify others at your level (i.e., committee members) to do so as well]. Choosing ‘Acknowledge’ means that upon review, no further action will be taken.Choosing ‘Acknowledge with Action’ means that upon review, a as long as mal response (i.e., letter in addition to possible revote) will be uploaded. ‘Acknowledge with Action’ by an earlier level of review:A notification will only be sent to the principal at the current level“In response to the addition of new materials by C in addition to idate X, a as long as mal response has been offered by an earlier level of review. Please consider these responses [ in addition to notify others at your level (i.e., committee members) to do so as well]. No other action is required.”A delegate cannot acknowledgeeDossier resourceseDossier Overview PowerPointIUPUI eDossier In as long as mation as long as 2016-17 P&T SubmissionseDossier HelpC in addition to idate User InstructionsReviewer in addition to Administrative Access User InstructionsInstructions on how administrative access users set up review routingVideo Tutorial on how administrative access users set up review routingAdditional AssistanceIUPUI dossier content, contact Gail Williamson in addition to /or Margie Ferguson.eDossier access, routing, technical issues or other P&T process questions, contact Christy ColeQuestions in addition to answers

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Upcoming ProgramseDossier In as long as mational SessionsMonday, June 13th from 10:00 am to 12:00 pm in CE 450 A – RegisterMonday, August 8th from 9:00 am to 11:00 am in CE 450 C – RegisterTuesday, August 9th from 1:00 pm to 3:00 pm in CE 450 C – RegisterExcellence SeriesTeaching: Tuesday, August 30th from 9:00 am to 11:00 am in CE 409 – RegisterService: Tuesday, September 13th from 9:00 am to 11:00 am in CE 409 – RegisterResearch: Tuesday, October 11th from 9:00 am to 11:00 am in CE 409 – RegisterHyperlinkingEmbedding URLs – Linking 2 DocumentsWithin a file, you may want to point reviewers to another document/file in your dossier. Via the copy URL feature, you can embed the link to the document directly in your statement so reviewers can easily access it.Select the previously uploaded document you want to link to using the Copy Link option in the drop down menu next to the uploaded document.HyperlinkingA dialog box will now appear with the appropriate URL. Copy the URL to your clipboard.Paste the copied URL into the relevant document be as long as e uploading it to your dossier. Save the document to your computer or server in addition to upload as normal. When a reviewer opens the document from within e-dossier, clicking on the URL link will direct the system ( in addition to reader) to the linked file.

Evaluation & AdjournPlease complete the evaluation as long as m.Thank you as long as coming!We wish you success.

Magary, Don Online Editor;Publisher

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Journal Ratings by Kean University of New Jersey

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