Going on vacation requires careful preparation in addition to there are a number of things
Anderson, Leith, Contributing Editor has reference to this Academic Journal, PHwiki organized this Journal Going on vacation requires careful preparation in addition to there are a number of things you should do at the office be as long as e taking extended time off. This Best Practices guide helps you prepare as long as your vacation so your work can go on smoothly while you are gone. Enjoy your break! Leave emergency contact in as long as mation. Give your emergency contact in as long as mation to your direct manager. Include at least one family member in addition to his or her phone number. This in as long as mation is important in the event of an emergency. Decline upcoming meetings. Make sure your Microsoft® Office Outlook® mailbox wont go over its size limit. A full mailbox will prevent you from sending or receiving e-mail while youre gone. Check the current size of your mailbox at (Please insert URL here) in addition to delete or move your messages as necessary. Make sure your responsibilities are covered. Delegate responsibilities to others during your absence, or take steps as long as implementation. For instance, if you manage contractors or vendors, remember to appoint a delegate to approve timecards while you are gone. If people have requested time-sensitive actions or in as long as mation from you, be sure to respond be as long as e you leave. If you cant provide the in as long as mation, as long as ward the mail to someone who can. Block off time in your calendar. Mark your Microsoft Outlook calendar to reflect your absence so people can see you’re not available as long as meetings. Update your voice mail greeting Record an Extended Absence Announcement to let callers know youre out of the office in addition to when youll be returning. This message preserves your st in addition to ard greeting while you are away. Learn how to leave this message at (Please insert URL here). Provide the name of a person to contact as long as immediate assistance. If your worksite has Unified Messaging, you can retrieve your voice messages remotely. Learn more about this at (Please insert URL here). Decline any upcoming meetings that are scheduled during your absence. If you’re the organizer, send a cancellation or arrange as long as another to run the meeting. If such a meeting uses an MCI audio conference account, make sure your replacement sets up a new account in addition to sends participants an updated invitation. This document is as long as in as long as mational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT. © 2007 Microsoft Corporation. All rights reserved. Keep your password from expiring. If youre going away as long as more than 14 days, change your network password to ensure it wont expire while youre gone. Press CTRL+ALT+DELETE in addition to select Change Password. Alert your team. Send e-mail to your team letting them know when youll be gone, if you can be reached, in addition to who can be contacted in the event of an emergency. This will help them plan around your absence. Check in work files. If you go on vacation with a file checked out, your team members cant work on the most recent version of that file. Make sure to check all your files in be as long as e leaving the office. Secure your laptop. Laptop computers are a common target of theft. If youre not taking your laptop with you on vacation, take it home or lock it in your desk. If you do take your laptop with you, review corporate security guidelines. Turn off office equipment. Computers, monitors, office lights, in addition to other equipment should be turned off whenever you leave your office. Not only does this save money, it helps prevent damage in case of a power interruption. Turn on your out of office assistant. Use the Microsoft Office Outlook Out of Office Assistant to let others know you are away. This feature enables you to set an automated reply to messages sent to you while you’re out. You can set up rules to file the messages you receive, send special responses to specific people, in addition to more. Note Do NOT post your absence on your office door or other public site. Such a notice can leave you vulnerable to theft. This document is as long as in as long as mational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT. © 2007 Microsoft Corporation. All rights reserved.
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Anderson, Leith Contributing Editor
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