INFORMATION SESSION One Time Payments in addition to Cali as long as nia Labor Code
Bowser, Kasey, Home Editor has reference to this Academic Journal, PHwiki organized this Journal INFORMATION SESSION Cali as long as nia State Polytechnic University, Pomona November 17, 2006 Purpose of the ARI To facilitate research that will help CA Ag. To foster research in the CSU Ag campuses. Applied, not basic, research. Proposal Quality Amounts awarded are similar to NIH, NSF or USDA. Quality of the proposal should be equal to those turned in to NIH, NSF, or USDA. Allows one to practice the art of grantsmanship in addition to should make you more competitive as long as extramural funding.
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Staffing Needs A as long as mal section that describes the responsibility of the project director, co-investigator / collaborator, etc. In as long as mation could be included in the budget narrative, but a dedicated section with its own heading is preferred. Budget Narrative example 1 tablature style Budget Justification / Narrative: Year 1: FY 2007 – 2008 $58,946 Year 2: FY 2008 – 2009 $59,281 Year 3: FY 2009 – 2010 $61,488 Total FY 2007 2010: $179,715 Budget Narrative example 2 narrative style Budget Justification / Narrative: We are requesting $58,946 as long as year one, $59,281 in year two, in addition to $61,488 in year three. The total request as long as this three year project is $179,715.
Budget Narrative Student Assistants Year 1: FY 07-08 Salaries in addition to Wages: Regular Staff : Student Assistant (code 7273) A graduate/undergraduate student will be hired in addition to will be responsible as long as . obtaining phenotypic data on seed germination, conducting gene expression assays, in addition to preparing the first draft of a manuscript. We are requesting $15,900 (salary plus benefits) to support a student at a rate of $15/hr as long as 20 hrs/ week during the school year (30 weeks) in addition to 40 hrs / week during the summer (10 weeks). Benefits were calculated at a rate of 6% (code 7310). Budget Narrative Faculty Release Time Salaries in addition to Wages: Regular Staff : Faculty Release time (code 7272) We are asking as long as $16,000 (salary) as long as 12 WTUs of release time as long as Dr. Smith. The release time salary compensation was calculated as follows: (($60,000 / 45 WTUs) x 12 WTU) = $16,000 Example details: Annual salary = $60,000 12 WTU release time wanted $60,000 / 45 WTU = $1333.33 / WTU 12 WTU x $1333.33 / WTU = $16,000 Dr. Smith will be responsible as long as the training in addition to supervision of the graduate student, conducting the data analyses, preparation in addition to submission of the manuscript. NOTE THAT BENEFITS DO NOT ENTER INTO THE FORMULA BECAUSE THE STATE COVERS THE BENEFITS! Budget Narrative Faculty Overload Compensation Salaries in addition to Wages: Regular Staff : Faculty Overload Compensation during academic year (code 7274) We are asking as long as $8,654 (salary only) plus $1,125 (benefits) as long as overload compensation as long as Dr. Smith. The overload compensation salary was calculated at a rate of $28.85 / hour x 10 hours per week as long as 30 weeks. Calculation details (12-month or 9-month AY): Hourly rate (9 month appt) = (annual salary / 9 ) / 173.33 hours / month Hourly rate (12 month appt) = (annual salary / 12 ) / 173.33 hours / month Use hourly rate of $28.85 / hour (from Faculty Affairs) 10 hours / week (maximum allowed) & 30 weeks / academic year $28.85 / hour x 10 hours/week x 30 weeks = $8,654 $8,654 x 0.13 = $1,125. Your grant will be charged benefits as long as faculty overload compensation. Currently, they are calculated at 13% (code 7310).
Budget Narrative Faculty Summer Salary Salaries in addition to Wages: Regular Staff : Faculty Summer Salary (code 7274) We are asking as long as $10,000 (salary only) plus $1,300 (benefits) as long as two months of summer salary from July 1 to August 31 as long as Dr. Smith. The summer salary compensation was calculated as follows: $28.85 / hour (from Faculty Affairs) x 173.33 hours / month x 2 months = $10,000 Calculation details (9-month AY): Estimate the number of hours you will work over the summer in addition to multiply it by your hourly rate: $28.85 / hour x 346.66 hours = $10,000 Your grant is charged benefits on this amount. Currently, benefits are calculated at 13% (code 7310). Budget Narrative Faculty Summer Salary Salaries in addition to Wages: Regular Staff : Faculty Summer Salary (code 7274) We are asking as long as $10,000 (salary) plus $1,300 (benefits) as long as two months of summer salary from July 1 to August 31 as long as Dr. Smith. The summer salary compensation was calculated as follows: $28.85 / hour x 173.33 hours / month x 2 months = $10,000 $10,000 x 0.13 = $1,300 Your grant is charged benefits on this amount. Currently, benefits are calculated at 13% (code 7310). Budget Narrative For multi-year projects, repeat the budget narrative section as long as Year 2 in addition to Year 3 with the same level of detail. See the h in addition to out as long as an example of a complete budget narrative.
Budget Spreadsheet Salary / Benefits Summary Student Assistant (code 7273) Enter into ARI Funding, Column E Benefits are charged (code 7310) – calculation embedded in spreadsheet – currently 6.0% Faculty Overload Compensation during academic year (code 7274) Enter into ARI Funding, Column E Benefits are charged (code 7310) – calculation embedded in spreadsheet – currently 13.0% – 10 hrs/week (maximum allowed) Faculty Summer Salary (code 7274) Enter into ARI Funding, Column E Benefits are charged (code 7310) – calculation embedded in spreadsheet – currently 13.0% – no more than hourly rate, 40 hrs/week (maximum allowed) – day after spring quarter ends through the day be as long as e fall quarter begins. Budget Spreadsheet Salary / Benefits Summary Faculty Release Time (code 7272) Enter into ARI State Side $ Column D Benefits are NOT charged on state side $ Budget Spreadsheet Salary / Benefits Summary Staff salary full time (code 7271) Enter into ARI State Side $, Column D Benefits are charged on the state side (code 7310) – calculation is embedded in spreadsheet – currently 34% Staff salary full time (code 7271) Enter into ARI Funding, Column E Benefits are charged on foundation side (code 7310) – calculation is embedded in spreadsheet – currently 44%
Postdocs / Visa holders Postdocs can be hired on the Foundation side under the Postdoctoral Research Associate classification. Enter into ARI Funding Column E Code 7271 Postdoctoral Research Associate Salary Code 7310 Postdoctoral Research Associate benefits (current average 44%) Postdocs can be hired from the state side under the Research Fellow classification title. Enter into ARI State Side $ Column D Code 7272 Research Fellow salary Code 7311 Research Fellow benefits (current average 34%) Postdocs / Visa holders Postdocs holding a J-1 or an H-1B Visa can be hired. The State or the Foundation will not sponsor. The faculty must sponsor in addition to is responsible as long as honoring the terms of employment. Normally the postdoc will have to fill out all paperwork. The ARI can help with the process if the postdoc will be hired using ARI funding but the grant can not pay any fees. Budget Narrative Operating Expenses: Code 7326 lab supplies (consumables) Code 7327 lab supplies (non-consumables) Code 7326: Enough detail should be given so that a reviewer can determine if the costs are appropriate. A good figure to present is the cost per data point. Code 7327: Items that are under $5,000 but have a useful life fall into this category.
Budget Narrative Travel (In-State or Out-State): Indicate the person(s) traveling in addition to the to in addition to from destination. Estimate the cost of transportation (airfare, car rental, etc.), cost of lodging per night, cost of registration (if relative). Car Rental on Foundation side : Foundation does not issue insurance We advise you to accept the insurance offered by rental company Meals in addition to refreshments: Code 7185 the ARI will not pay as long as meals in addition to refreshments while traveling (or while not traveling). Instead, use per diem as long as overnight trips in addition to day trips in which you leave be as long as e 7am in addition to are back after 6pm (only covers breakfast in addition to dinner). Budget Narrative Consulting/Other: (An individual not affiliated with the University, Foundation, UET, or ASI) For services in excess of $5,000, complete an Agreement as long as the Per as long as mance of Consultant Activity as long as Services in Excess of $5,000 in addition to submit to Foundation HR at least 2 days be as long as e consultant is scheduled to work. When service is complete, consultant must submit original invoice to P.I. as long as submission with a Payment Request as long as m. For services $5,000 or less, a Services Invoice as long as m must be completed in addition to submitted with Payment Request as long as m to Foundation HR. Equipment: When pricing equipment remember to include sales tax (8.25%) in addition to shipping in addition to h in addition to ling costs. If you are requesting the purchase of equipment $5,000 or more, please provide details about the piece of equipment in addition to include the following items: Full name of equipment Vendor Model number Funding requested from ARI Source of matching dollars being used (if any) Adminstrative Fee: Indicate the dollar amount of the Administrative Fee (4.5 % of direct costs) (2.55% if campus program, i.e. gift) Cash Match ARI will match 80% of direct costs Source cannot be from CA state fund Off-campus matches are allowed Cash match must be verified Verification as long as ms are on website in addition to provided in your h in addition to outs Gifts are processed through University Advancement
Budget Revisions Budget revision in addition to approval is needed if more than 10% of the total budget is being redirected. Write a budget justification that is meaningful in addition to can withst in addition to the scrutiny of an audit. Use the Budget Spreadsheet as long as m found on ARI website at: http://www.csupomona.edu/~ari/ as long as ms.shtml. Make revisions on the last tab titled, Budget Revisions todays date See h in addition to out as long as Budget Revision spreadsheet Send revised budget in addition to budget justification to Andrea Frontino (email@example.com). Budget revisions must be approved by the campus coordinator. Project Timeline Project Timeline Format Major Activity Areas/Objectives Per as long as mance Period JAS OND JFM AMJ Activity Area I Objective 1 Activity 1 s—-c s—-c Activity 2 s—–c Activity 3 s——-c Objective 2 Activity 1 s—-c Activity 2 s—–c Activity Area II Objective 1 Activity 1 s——–c Activity 2 s—c s—c Objective 2 Activity 1 s——c S = start date C = completion date If the project starts in December, put the start date in December of the current year timeline in addition to use additional project timelines to continue until the following December. P-Card Debbie Schroeder-Linthicum, Grants/Contract Manager All documentation due no later than the 25th of every month Need documentation as long as each monthly transaction Single transaction limit cannot exceed $4,900 Travel type items must have Travel Authorization Form completed in addition to signed by Deans Office submitted with monthly P card accounting Must turn in completed Travel Authorization Form no later than 7 days after returning from trip
Purchase Order Requirements Any purchase from one vendor over $5,000 requires a Request as long as Purchase Order Form prior to purchase of items Cannot split orders to avoid policy Grant Balances View your current grant balances 24 hours a day via our accounting system, must complete as long as m found on website. All grant in addition to contract procedures in addition to as long as ms can be found under Grants on our website at: http://www.foundation.csupomona.edu/financial/main.asp One Time Payments in addition to Cali as long as nia Labor Code Dennis J. Miller Director of Human Resources, Foundation
The Rules (Labor Code) Timing of Payment of Wages Paid at normal pay date Pay period is the 1st -15th of every month in addition to the 16th – end of the month Pay days are the 7th in addition to 22nd of every month Last date of employment Known in addition to Unknown Penalty as long as Noncompliance Current Events Reading Exercise Smith v. LOreal USA Plan as long as Change Clean-up until November 28, 2006 Effective January 1, 2007 Payment of Penalty (accrual in addition to payment)
Contact In as long as mation David Still, ARI Campus Coordinator firstname.lastname@example.org ext. 2138 Andrea Frontino, ARI Admin. Support Coord. email@example.com ext. 3637 Debbie Schroeder-Linthicum, Grants/Contracts Manager firstname.lastname@example.org ext. 2961 Dennis J. Miller, Director of Human Resources email@example.com ext. 2958
Bowser, Kasey Home Editor
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