Johns Hopkins University I-9 in addition to E-verify guideRevised December 2013Table of Con

Johns Hopkins University I-9 in addition to E-verify guideRevised December 2013Table of Con www.phwiki.com

Johns Hopkins University I-9 in addition to E-verify guideRevised December 2013Table of Con

Wiederaenders, Tim, Managing Editor has reference to this Academic Journal, PHwiki organized this Journal Johns Hopkins University I-9 in addition to E-verify guideRevised December 2013Table of ContentsIntroduction 6Background 7Requirements 11Form I-9 in addition to E-Verification Rules 14Form I-9 18Who completes the Form I-9 18Who does not complete the Form I-9 19When is the Form I-9 completed 20Where is the Form I-9 completed 22Processing the Form I-9 in addition to E-Verification at Remote Locations 27 2Table of ContentsInstructions as long as Employee to Complete Section 1 29Completion of Employee Attestation Portion Section 1 33Completion of Section 2 as long as US Citizens 44Receipts as long as Lost, Stolen or Damaged Document 53Completion of Section 2 64Instructions as long as Non-US Citizen Employee with SSN 66Instructions as long as Non-US Citizen Employee with SSN – Presenting List A Documents 73Instructions as long as I-9 User as long as Non-US Citizens without SSN 102Instructions as long as Non-US Citizen Employee without SSN – Presenting List A Documents 125Instructions as long as Non-US Citizen Employee without SSN 144E-Verification 1463

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Table of ContentsE-Verification 147Photo Match 149Employment Authorized 165Error 171Authorized + Optional 173SSA or DHS Incomplete 175Tentative Non-Confirmation 189SSA TNC Notice in addition to Referral Letters 197DHS TNC Notice in addition to Referral Letters 198Final Non-Confirmation 2024Table of ContentsStudent Employment Services 203I-9 in addition to E-Verification Procedures as long as Employees Working Outside of the U.S. 205Processing the Form I-9 in addition to E-Verification at Remote Locations 208Posters 209H in addition to book as long as Employers 210 5 Introduction This guide is designed to provide you with Johns Hopkins University procedures to process the Form I-9 in addition to E-verification. While Equifax I-9 Management ( as long as merly TALX I-9 Management ) will be used to process the Form I-9 in addition to E-verification electronically, there are many Johns Hopkins procedures that are integrated. Designated I-9 users, department administrators, hiring managers, in addition to payroll clerks may see ways that this document can be enhanced. We extend the invitation to you to share your comments with Jessica McMurtrie at jmcmurt1@jhu.edu. All links in this document can be accessed by clicking on the link in the full screen mode OR by right clicking on the link in addition to choosing “open hyperlink”6

Background –federal laws in addition to Regulations To comply with the Immigration Re as long as m in addition to Control Act of 1986, Immigration Act of 1990, in addition to the Illegal Immigration Re as long as m in addition to Immigrant Responsibility Act of 1996, employers must verify the identity in addition to employment authorization of each person hired. Employers are required to complete in addition to retain a Form I-9 as long as each employee hired after November 6, 1986, in addition to refrain from discriminating against individuals on the basis of national origin or citizenship. Effective September 8, 2009, federal contractors are required to use the U.S. Citizenship in addition to Immigration Services’ E-Verify system. This change is reflected in the Federal Acquisition Regulation (FAR) that implements executive order 12989, as amended by President George W. Bush on June 6, 2008, directing federal agencies to require that federal contractors agree to verify electronically the employment eligibility of their employees. 7Background –federal laws in addition to Regulations E-Verify is an internet-based employment verification system operated by the Department of Homel in addition to Security (DHS) in conjunction with the Social Security Administration (SSA). The system allows employers to search in addition to compare the in as long as mation provided by an employee on the Form I-9 against records in DHS in addition to SSA databases to confirm the employee is eligible to work in the United States. The University contracted with Equifax, a company, to manage an on-line process. Effective November 15, 2009, the University ceased using the paper Form I-9 in addition to began processing both the Form I-9 in addition to E-verification on-line. Equifax manages both the Form I-9 in addition to E-Verify processes as long as the University. 8I-9 user access to i-9 expressDivisional Human Resources Directors have designated University staff as I-9 users who will complete the Form I-9 on behalf of the University. I-9 UsersAs the University’s designated agent as long as E-Verify, Equifax provides a seamless integration with E-Verify to maintain compliance with federal requirements in addition to minimize liability. The Equifax Form I-9 product, known as I-9 Management allows employees in addition to employers to manage the entire Form I-9 process online.I-9 Management consists of two(2) websites:Employees complete Section 1 of the Form I-9. I-9 users complete Sections 2 in addition to 3 of the Form I-9. 9

I-9 user access to i-9 Management (continued)Authorized I-9 users have been identified to process Form I-9 as long as the University. Only those authorized I-9 users will have access to process Sections 2 in addition to 3 of the Form I-9. Prior to having access to I-9 Management , designated I-9 users must complete the following:

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