Presentation 101 as long as Graduate Students Goals of this Presentation The Three Essential Features of a Good Presentation Opening your presentation Your Opening Statement

Presentation 101 as long as Graduate Students Goals of this Presentation The Three Essential Features of a Good Presentation Opening your presentation Your Opening Statement www.phwiki.com

Presentation 101 as long as Graduate Students Goals of this Presentation The Three Essential Features of a Good Presentation Opening your presentation Your Opening Statement

Foley, Mary, Contributing Editor has reference to this Academic Journal, PHwiki organized this Journal Presentation 101 as long as Graduate StudentsJ. Paul RobinsonSVM Professor of CytomicsDepartment of Basic Medical Sciences & Weldon School of Biomedical EngineeringPurdue UniversityA set of suggestions in addition to examples as long as creating good quality presentations.What to do in addition to what not to do in your seminar!!This presentation is available as long as download fromhttp://www.cyto.purdue.edu/education Presented to grad students each year since 2000This version 2003© J. Paul Robinson, Purdue University2 of 46Notes as long as those reading this presentation from this online version It is not ideal to review a set of slides without having heard the presentation. However, I have put them on line to assist new students when they have to give seminars or conference talks. My suggestions are mainly as long as beginners, but some things carry all the way to experienced speakers. My goal was to increase the confidence of students by giving them a solid basis to use when preparing their slides. To underst in addition to each slide, I suggest you download the PPT file in addition to play it on your computer. I have added explanations to the slides that give my key pointers. J. Paul Robinson, Purdue UniversitySo: These are in the boxes that look like this at the bottom of most slides© J. Paul Robinson, Purdue University3 of 46Goals of this PresentationTo demonstrate good principles as long as public presentations using PowerPointTM in addition to computer projectorsTo show how slides might be better usedTo demonstrate good in addition to bad slides, distracting habits, some suggestions to assist your presentationTo suggest a baseline as long as a good presentation

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© J. Paul Robinson, Purdue University4 of 46The Three Essential Features of a Good PresentationTell people what you are going to tell themTell them the materialTell them what you told themIntroduction & outlineYour core materials in necessary detailSummarize your findings in addition to close your presentation© J. Paul Robinson, Purdue University5 of 46Opening your presentationYou should be early (10 min) as long as your presentation.You should have checked in with the person who will chair the sessionYou should have already checked the projector in addition to computer well be as long as e your talkYou should be ready to begin when invitedYour first slide should be on the screen be as long as e you beginIt should have your presentation title on it in addition to in as long as mation about youPresentation 101 as long as Graduate StudentJ. Paul RobinsonProfessor, Department of Basic Medical Sciences & Department of Biomedical EngineeringHave the projector in addition to computer set up with the opening slide well be as long as e the presentation is due to startA set of suggestions in addition to examples as long as creating good quality presentationsThis presentation is available as long as download from http://www.purdue.edu/education(Example opening slide from this presentation)© J. Paul Robinson, Purdue University6 of 46Your Opening StatementIf you are an Invited Speaker:“Thank you very much as long as that generous introduction. I would like to thank the organizers as long as inviting me to give this presentation. It is an honor to be here at Purdue. Today I would like to present some ideas on the invention of the wheel. ”If you are a Seminar Speaker (more in as long as mal): “Thank you very much Professor X. I am very glad to be able to give this seminar. Today I would like to present some ideas on the invention of the wheel.”Your opening statement should be strong, in addition to well prepared. It should be short in addition to it can also be an expression of thanks to your host if appropriate.

© J. Paul Robinson, Purdue University7 of 46Your Closing Statement“In my last slide I would like to acknowledge the participation of my colleagues Jim, Jane, Alphonso, in addition to Dr. Jones. I would also like to acknowledge the support of the National Science Foundation as long as funding this study.” (pause here very briefly) “Thank you very much as long as your attention.” (Don’t say anything else!!!!)DoDon’t Don’t just stop! Don’t say “that’s it” . “that’s the end” .: “I’m finished” NEVER offer to answer questions if there is a chairperson – it is the role of the chairperson, not you, to ask as long as questions!!!! (Don’t invite questions – it’s rude!!!)So: Make the audience feel com as long as table about the end of your presentation by telling them when it is finished. Then they know to clap with great gusto!J. Paul Robinson, Ph.D., & Bartek Rajwa, Ph.D.Purdue University Cytometry Laboratories Imaging, Flow Cytometry, in addition to Functional Cytomics Applications of current cell analysis techniques So: Example Opening Slide – Has complex background – OK as long as one slide, but don’t use it as long as all the rest!© J. Paul Robinson, Purdue University9 of 46Imaging, Flow Cytometry, in addition to Functional Cytomics: Applications of current cell analysis techniques J. Paul Robinson, PhDPurdue University Cytometry Laboratories So: Example Opening Slide – Has plain background – not so exciting, but very effective when the goal is to talk science!! Note that the copyright statement at the bottom in black is now virtually unreadable! (So don’t use black on blue!!)

© J. Paul Robinson, Purdue University10 of 46Key Material Items to considerYour personal habitsUse of the laser pointerThe slide backgroundUse of color/fontsUse of animation toolsUse of diagrams or flow chartsAmount of material per slideNumber of slides in the presentationYour first in addition to last slides© J. Paul Robinson, Purdue University11 of 46Your personal habitsSt in addition to ing: Face your audience, but if you are very nervous, look only at people in the middle or back rowsPacing: Sometimes pacing helps when you are nervous – it can also help to keep the audience’s attention – but it can also be distracting – if you pace, pace slowly in addition to deliberatelySpeech: Speak slowly, clearly, & deliberately don’t say “Ummm” or “Ah .” .between every sentencedon’t say “You know .” when you pause Fidgeting: Don’t play with the toys (like keys) or put your h in addition to s in your pockets – hold the lectern if you have toHumor: Use very sparingly, it can be an ice-breaker but it is very hard to do – my suggestion is to avoid it © J. Paul Robinson, Purdue University12 of 46Using a pointerUse the pointer to add emphasis in addition to assist the audience follow your ideasDo: – Use sparingly – Hold on only as long as a second at a time – Hold it steadyDon’t: – Hold the pointer on!! – Spray the audience ouch! – Flash the pointer all over the slide So In Emergency: If the pointer dies: don’t panic. A good chairperson will observe in addition to deal with it. If not, find a stick, pen, or some long object in addition to use that to point to the screen. Don’t let this put you off your presentation. Try to pretend you are not at all fazed!!

© J. Paul Robinson, Purdue University13 of 46Pointer use exampleThere are 4 main points:The length of time you leave the pointer onHow steady your h in addition to isAre you “firing” at the audienceAre you distracting your audience rather than focusing themExample: When you mention the first point – put the laser at the “-”. Discuss this point, then move to the next point. Mostly pointers are useful when dealing with figures in addition to images. It is unnecessary to point to each line of text, but as long as learners, it is a good way to keep yourself on track. © J. Paul Robinson, Purdue University14 of 46Pointer hints as long as nervous people (that’s most people actually!)Hold the lectern when you talk – it stops your h in addition to s doing funny things. When you become more confident, you can walk away from the lectern.Hold the laser pointer on the edge of the lectern when you point it – then your quivering fingers won’t make the pointer bounce everywhere!!FontsTry to use a single, clear font across the entire presentationMake the text large enough that the audience can read itSome fonts are really badSome are worseAnd some should be avoided at all costsNote: You might think that your science is a work of art, but the art is in the science not the art!! Some slides in this presentation use other fonts, but they are taken from various talks to show particular points so Don’ t even think of doing this!© J. Paul Robinson, Purdue University7:59 PM

© J. Paul Robinson, Purdue University16 of 46WhiteUsing BackgroundsBackgrounds are fun, but they can be distractingSometimes you cannot read the textSometimes they are more interesting than the dataThey significantly increase the size of the fileSometimes they just look ridiculousIt is a well known fact that the most important factor in reading text is contrastThe best contrast is Black in addition to So: Sometimes boring old black in addition to white slides are much easier to see!! © J. Paul Robinson, Purdue University17 of 46BackgroundsBe careful when using backgrounds available from templatesA more conservative approach is saferYou want the audience to focus on your data, not your backgroundIf you must, use a simple color like blueSome examples follow in the next 5 slides – the last 2 are not acceptableLesson: Pretty backgrounds are fun but foolish! It might seem like a good idea at the time, but your audience is thinking ”Oh no, not another symphony of colors .” © J. Paul Robinson, Purdue University18 of 46What Resources are RequiredStart with educational objectives in addition to goalsDefine needs based only on the educational objectivesInitially identify minimal hardware requirements, beg or borrow if necessaryIntegrate staff into lab with scientific staff to increase participationSo: Very plain example slide. No frills. There is no question as to what your message is.

19What Resources are RequiredStart with educational objectives in addition to goalsDefine needs based only on the educational objectivesInitially identify minimal hardware requirements, beg or borrow if necessaryIntegrate staff into lab with scientific staff to increase participationSo: Good example slide (logo in addition to top bar work OK) Colors are muted in addition to tasteful20What Resources are RequiredStart with educational objectives in addition to goalsDefine needs based only on the educational objectivesInitially identify minimal hardware requirements, beg or borrow if necessaryIntegrate staff into lab with scientific staff to increase participationGood example slide –top in addition to side barSo: Good example slide (side/top bar work OK) Colors are fine, note slide number on left.21What Resources are RequiredStart with educational objectives in addition to goalsDefine needs based only on the educational objectivesInitially identify minimal hardware requirements, beg or borrow if necessaryIntegrate staff into lab with scientific staff to increase participationBAD example slide – So: BAD example slide – nasty background – it’s very distracting in addition to much more interesting than the text!!

22What Resources are RequiredStart with educational objectives in addition to goalsDefine needs based only on the educational objectivesInitially identify minimal hardware requirements, beg or borrow if necessaryIntegrate staff into lab with scientific staff to increase participationSo: VERY BAD example slide – drop the fireworks!© J. Paul Robinson, Purdue University23 of 46Use of ColorColor shows emphasis .BUT It should be used sparinglyCertain colors cannot be used togetherFor example:Red text cannot be used on blue backgrounds or vice versaBlue text cannot be used on red backgrounds or vice versaColors that should virtually never be used are:Purple, pink in addition to bright greenYellow can be used on black but never on white backgroundSo: NEVER use red in addition to blue together it might look OK on your computer screen, but it’s horrible on the projector screen!! © J. Paul Robinson, Purdue University24 of 46The difference between the computer screen in addition to the projector screenColors that look great on your computer screen may be HORRIBLE on the projector screen.For example BLUE background CANNOT have black text.Your computer SCREEN looks likethis .It’s just OK.But this is what happens when it isprojected onto the screen .Black Text looks fine on yourComputer screenBlack Text looks fine on yourComputer screenSo: NEVER use black text on a blue background it might look OK on your computer screen, but it’s unreadable on the projector screen!!

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25AdvantagesSt in addition to ard AssayUses whole bloodCheaper than microdropGel MicrodropRare populationsShort incubationSort in addition to recover live cellsSource: One Cell System, 2002; BD Resource Manual, 2001So: EXAMPLE: bad color, way too much animation – it’s just a bad slide. (Note as long as PDF – this slide has gratuitous animation you won’t see on the PDF!!)© J. Paul Robinson, Purdue University26 of 46AdvantagesSt in addition to ard AssayUses whole bloodCheaper than microdropGel MicrodropRare populationsShort incubationSort in addition to recover live cellsSource: One Cell System, 2002; BD Resource Manual, 2001So: OK – it might look boring, but this is a very basic slide in addition to really does not need any enhancement. Audience is focusing on just the text. 27AdvantagesSt in addition to ard AssayUses whole bloodCheaper than microdropGel MicrodropRare populationsShort incubationSort in addition to recover live cellsSource: One Cell System, 2002; BD Resource Manual, 2001So: If you want to make it a little more attractive this works well.

© J. Paul Robinson, Purdue University28 of 46AnimationHow much animation is rightMake sure you test it carefully!A small amount of animation is goodToo much is “ditzy” in addition to often annoys your audienceSo: “Ditzy” animations are really off-putting to the audience. Good animations, such as how a reaction takes place, are fine.29 of 48And as long as Imaging Technologies DNA arrays “Quantitative” fluorescence assays High Throughput assays (96-384 well plates) Elispot Drug effect assaysToxicology assaysSo: Example – simple animation – it works but the background is still nasty!30 of 48And as long as Imaging Technologies DNA arrays “Quantitative” fluorescence assays High Throughput assays (96-384 well plates) Elispot Drug effect assaysToxicology assaysSo: Example – gratuitous animation – plain annoying!!

© J. Paul Robinson, Purdue University49 of 46About this PresentationIt was designed to assist graduate students to create quality presentationsYou may copy this in addition to use it as long as any purpose, it may not be commercializedIf you do use it, please acknowledge the source as:J. Paul Robinson, Ph.D.Professor, Purdue UniversityEmail: jpr@flowcyt.cyto.purdue.eduWeb: www.cyto.purdue.eduThe actual presentation is at http://www.cyto.purdue.edu/Education/index.htmThis talk has been presented several times since 2000. This current version 06/02/10

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