Presentation 101: Some keys to a quality talk Goals of this Presentation The Three Essential Features of a Good Presentation

Presentation 101: Some keys to a quality talk Goals of this Presentation The Three Essential Features of a Good Presentation www.phwiki.com

Presentation 101: Some keys to a quality talk Goals of this Presentation The Three Essential Features of a Good Presentation

Ferragamo, Amanda, Contributing Editor has reference to this Academic Journal, PHwiki organized this Journal Presentation 101: Some keys to a quality talkJ. Paul RobinsonSVM Professor of CytomicsDepartment of Basic Medical Sciences & Weldon School of Biomedical EngineeringPurdue UniversityA set of suggestions in addition to examples as long as creating good quality presentations.What to do in addition to what not to do in your seminar!!This presentation is available as long as download fromhttp://www.cyto.purdue.edu/education Presented each year since 2000© J. Paul Robinson, Purdue UniversityGoals of this PresentationTo demonstrate good principles as long as public presentationsTo show how use slides effectivelyTo demonstrate good in addition to bad slides, distracting habits, some suggestions to assist your presentationTo provide a baseline as long as a good presentationSome tips on better communication© J. Paul Robinson, Purdue University12:22 PM2 of 46The Three Essential Features of a Good PresentationTell people what you are going to tell themTell them the materialTell them what you told themIntroduction & outlineYour core materials in necessary detailSummarize your findings in addition to close your presentation© J. Paul Robinson, Purdue University12:22 PM3 of 46

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Very basic rules of engagement1. Be well prepared2. Speak clearly3. Keep to time4. Be aware of your audience© J. Paul Robinson, Purdue University12:22 PM4 of 46Opening your presentationYou should be early (10 min) as long as your presentation.You should have checked in with the person who will chair the sessionYou should have already checked the projector in addition to computer well be as long as e your talkYou should be ready to begin when invitedYour first slide should be on the screen be as long as e you beginIt should have your presentation title on it in addition to in as long as mation about youHave the projector in addition to computer set up with the opening slide well be as long as e the presentation is due to start(Example opening slide from this presentation)© J. Paul Robinson, Purdue University12:22 PM5 of 46Your Opening StatementIf you are an Invited Speaker:“Thank you very much as long as that generous introduction. I would like to thank the organizers as long as inviting me to give this presentation. It is an honor to be here at Purdue. Today I would like to present some ideas on the invention of the wheel. ”If you are a Seminar Speaker (more in as long as mal): “Thank you very much Professor X. I am very glad to be able to give this seminar. Today I would like to present some ideas on the invention of the wheel.”Your opening statement should be strong, in addition to well prepared. It should be short in addition to it can also be an expression of thanks to your host if appropriate. © J. Paul Robinson, Purdue University12:22 PM6 of 46

Your Closing Statement“In my last slide I would like to acknowledge the participation of my colleagues Jim, Jane, Alphonso, in addition to Dr. Jones. I would also like to acknowledge the support of the National Science Foundation as long as funding this study.” (pause here very briefly) “Thank you very much as long as your attention.” (Don’t say anything else!!!!)DoDon’t Don’t just stop! Don’t say “that’s it” . “that’s the end” .: “I’m finished” NEVER offer to answer questions if there is a chairperson – it is the role of the chairperson, not you, to ask as long as questions!!!! (Don’t invite questions – it’s not your job – you might have gone 5 or 10 minutes over in addition to you think you should answer questions)So: Make the audience feel com as long as table about the end of your presentation by telling them when it is finished.© J. Paul Robinson, Purdue University12:22 PM7 of 46Key Material Items to considerYour personal habitsUse of the laser pointerThe slide backgroundUse of colorUse of animation toolsUse of diagrams or flow chartsAmount of material per slideNumber of slides in the presentationYour first in addition to last slides© J. Paul Robinson, Purdue University12:22 PM8 of 46J. Paul Robinson, Ph.D., & Bartek Rajwa, Ph.D.Purdue University Cytometry Laboratories Imaging, Flow Cytometry, in addition to Functional Cytomics Applications of current cell analysis techniques So: Example Opening Slide – Has complex background – OK as long as one slide, but don’t use it as long as all the rest!

Imaging, Flow Cytometry, in addition to Functional Cytomics: Applications of current cell analysis techniques J. Paul Robinson, PhD, & Bartek Rajwa, Ph.DPurdue University Cytometry Laboratories So: Example Opening Slide – Has plain background – not so exciting, but very effective when the goal is to talk science!! Note that the copyright statement at the bottom in black is now virtually unreadable! (so don’t use black on blue!!)© J. Paul Robinson, Purdue University11:59 AM10 of 46Your personal habitsSt in addition to ing: Face your audience, but if you are very nervous, look only at people in the middle or back rowsPacing: Sometimes pacing helps when you are nervous – it can also help to keep the audience’s attention – but it can also be distracting – if you pace, pace slowly in addition to deliberatelySpeech: Speak slowly, clearly, & deliberately don’t say “Ummm” or “Ah .” .between every sentencedon’t say “You know .” when you pause If English is not your native language, you must speak slowly or you may risk failure to communicate!!!Fidgeting: Don’t play with the toys (like keys) or put your h in addition to s in your pockets – hold the lectern if you have toHumor: Use very sparingly, it can be an ice-breaker but it is very hard to do – my suggestion is to avoid it © J. Paul Robinson, Purdue University12:22 PM11 of 46Using the pointerUse the pointer to add emphasis in addition to assist the audience follow your ideasDo: – Use sparingly – Hold on only as long as a second at a time – Hold it steadyDon’t: – Hold the pointer on!! (you will flatten the batteries) – Spray the audience ouch! – Flash the pointer all over the slideSo In Emergency: If the pointer dies: don’t panic. A good chairperson will observe in addition to deal with it. If not, find a stick, pen, or some long object in addition to use that to point to the screen. Don’t let this put you off your presentation. © J. Paul Robinson, Purdue University12:22 PM12 of 46

Pointer use rein as long as cementThere are 4 main points:The length of time you leave the pointer onHow steady your h in addition to isAre you “firing” at the audienceAre you distracting your audience rather than focusing themExample: When you mention the first point – put the laser at line 1. Discuss this point, then move to the next point. Mostly pointers are useful when dealing with figures in addition to images. It is unnecessary to point to each line of text, but as long as learners, it is a good way to keep yourself on track. © J. Paul Robinson, Purdue University12:22 PM13 of 46Pointer hints as long as nervous people (that’s most people actually!)Hold the lectern when you talk – it stops your h in addition to s doing funny things. When you become more confident, you can walk away from the lectern.Hold the laser pointer on the edge of the lectern when you point it – then your quivering fingers won’t make the pointer bounce everywhere!!© J. Paul Robinson, Purdue University12:22 PM14 of 46FontsTry to use a single, clear font across the entire presentationMake the text large enough that the audience can read itSome fonts are really badSome are worseAnd some should be avoided at all costsNote: You might think that your science is a work of art, but the art is in the science not the art. Don’ t even think of doing this!© J. Paul Robinson, Purdue University12:22 PM15 of 46

WhiteUsing BackgroundsBackgrounds are fun, but they can be distractingSometimes you cannot read the textSometimes they are more interesting than the dataThey significantly increase the size of the fileSometimes they just look ridiculousIt is a well known fact that the most important factor in reading text is contrastThe best contrast is Black in addition to So: Sometimes boring old black in addition to white slides are easier to see in addition to are more effective in communicating your message!! © J. Paul Robinson, Purdue University12:22 PM16 of 46BackgroundsBe careful when using backgrounds available from templatesA more conservative approach is saferYou want the audience to focus on your data, not your backgroundIf you must, use a simple color like blueSome examples follow in the next 5 slides – the last 2 are not acceptableLesson: Pretty backgrounds are fun but foolish! It might seem like a good idea at the time, but your audience is thinking ”Oh no, not another symphony of colors .” © J. Paul Robinson, Purdue University12:22 PM17 of 46What Resources are RequiredStart with educational objectives in addition to goalsDefine needs based only on the educational objectivesInitially identify minimal hardware requirements, beg or borrow if necessaryIntegrate staff into lab with scientific staff to increase participationSo: Very plain example slide. No frills.© J. Paul Robinson, Purdue University12:22 PM18 of 46

What Resources are RequiredStart with educational objectives in addition to goalsDefine needs based only on the educational objectivesInitially identify minimal hardware requirements, beg or borrow if necessaryIntegrate staff into lab with scientific staff to increase participationSo: Good example slide (logo in addition to top bar work OK) Colors are muted in addition to tasteful© J. Paul Robinson, Purdue University12:22 PM19What Resources are RequiredStart with educational objectives in addition to goalsDefine needs based only on the educational objectivesInitially identify minimal hardware requirements, beg or borrow if necessaryIntegrate staff into lab with scientific staff to increase participationGood example slide –top in addition to side barSo: Good example slide (side/top bar work OK) Colors are fine, note slide number on left.© J. Paul Robinson, Purdue University12:22 PM20What Resources are RequiredStart with educational objectives in addition to goalsDefine needs based only on the educational objectivesInitially identify minimal hardware requirements, beg or borrow if necessaryIntegrate staff into lab with scientific staff to increase participationBAD , BAD slide – So: BAD example slide – nasty background – its very distracting in addition to much more interesting than the text!!© J. Paul Robinson, Purdue University12:22 PM21

What Resources are RequiredStart with educational objectives in addition to goalsDefine needs based only on the educational objectivesInitially identify minimal hardware requirements, beg or borrow if necessaryIntegrate staff into lab with scientific staff to increase participationSo: VERY BAD example slide – drop the fireworks!© J. Paul Robinson, Purdue University12:22 PM22Use of ColorColor shows emphasis .BUT It should be used sparinglyCertain colors cannot be used togetherFor example:Red text cannot be used on blue backgrounds or vice versaBlue text cannot be used on red backgrounds or vice versaColors that should virtually never be used are:Purple, pink in addition to bright greenYellow can be used on black but never on white backgroundSo: NEVER use red in addition to blue together it might look OK on your computer screen, but it’s horrible as long as the audience!! © J. Paul Robinson, Purdue University12:22 PM23 of 46The difference between the computer screen in addition to the projector screenColors that look great on your computer screen may be HORRIBLE on the projector screen.For example BLUE background CANNOT have black text.Your computer SCREEN looks likethis .It’s just OK.But this is what happens when it isprojected onto the screen .Black Text looks fine on yourComputer screenBlack Text looks fine on yourComputer screenSo: NEVER use black text on a blue background it might look OK on your computer screen, but it’s unreadable on the projector screen – The rule is test out your presentation on a projector not just your laptop!! © J. Paul Robinson, Purdue University12:22 PM24 of 46

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AnimationHow much animation is rightMake sure you test it carefully!A small amount of animation can be goodToo much is “ditzy” in addition to often annoys your audienceSo: “Ditzy” animations are really off-putting to the audience. Good animations, such as how a reaction takes place, are fine.© J. Paul Robinson, Purdue University12:22 PM25 of 46AdvantagesSt in addition to ard AssayUses whole bloodCheaper than microdropGel MicrodropRare populationsShort incubationSort in addition to recover live cellsSource: One Cell System, 2002; BD Resource Manual, 2001So: EXAMPLE: bad color, way too much animation – it’s just a bad slide. For the PDF version, you cant see all the animations but they are just nasty !This is a nasty slide .in every way!© J. Paul Robinson, Purdue University12:22 PM26AdvantagesSt in addition to ard AssayUses whole bloodCheaper than microdropGel MicrodropRare populationsShort incubationSort in addition to recover live cellsSource: One Cell System, 2002; BD Resource Manual, 2001So: OK – it might look boring, but this is a very basic slide in addition to really does not need any enhancement. Audience is focusing on just the text. © J. Paul Robinson, Purdue University12:22 PM27 of 46

AdvantagesSt in addition to ard AssayUses whole bloodCheaper than microdropGel MicrodropRare populationsShort incubationSort in addition to recover live cellsSource: One Cell System, 2002; BD Resource Manual, 2001So: If you want to make it a little more attractive this works well. © J. Paul Robinson, Purdue University12:22 PM28And as long as Imaging Technologies DNA arrays “Quantitative” fluorescence assays High Throughput assays (96-384 well plates) Elispot Drug effect assaysToxicology assaysSo: Example – simple animation – it works even though the background is a bit much© J. Paul Robinson, Purdue UniversityAnd as long as Imaging Technologies DNA arrays “Quantitative” fluorescence assays High Throughput assays (96-384 well plates) Elispot Drug effect assaysToxicology assaysSo: Example – gratuitous animation – plain annoying!!© J. Paul Robinson, Purdue University

Features addedYou can place these features using“Slide Master” – but note that PPT differentiates between different “masters” so you can actually have many different styles that complicate these features12:23 PM© J. Paul Robinson, Purdue University49 of 46Slide number is added using Header & FooterA clock can be added that shows real time by using Header & Footer in addition to activating update in real timeA copyright statement is added using Header & FooterAbout this PresentationThe original presentation was designed to assist graduate students to create quality presentationsThis version is a more general guide to all speakersYou may copy this in addition to use it as long as any purpose, it may not be commercializedIf you do use it, please acknowledge the source as:J. Paul Robinson, Ph.D.Professor, Purdue UniversityEmail: jpr@flowcyt.cyto.purdue.eduWeb: www.cyto.purdue.eduThe actual presentation is at http://www.cyto.purdue.edu/Education/index.htm This talk has been presented many times since the original version in 2000. This current version 04/02/10© J. Paul Robinson, Purdue University12:23 PM50 of 46

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