Welcome Personal Payments Training 2008 Agenda Personal Payments New Personal Pa

Welcome Personal Payments Training 2008 Agenda Personal Payments New Personal Pa www.phwiki.com

Welcome Personal Payments Training 2008 Agenda Personal Payments New Personal Pa

O’Shea, Rick, Co-Producer and Co-host has reference to this Academic Journal, PHwiki organized this Journal Welcome Personal Payments Training 2008 Agenda Personal Payments New Personal Payment Process Signature Delegation Form PC Form RCS Glacier Software Non-Resident Alien Payments Living Allowances Scholarships & Fellowships Prizes & Awards Receipt Guidelines Independent Contractor vs. Employee Contacts & Reference Materials Personal Payments Consulting, Honoraria, Fees, etc. Form PC Required SSN Home Address Period Covered Brief Explanation of Services Fees in addition to expense reimbursements must be on separate lines on the Invoice Voucher as long as IRS reporting Form 52A – request as long as electronic funds transfer Preferable payment method as long as payment going outside the US Route Form 52A & all backup through Cheryl Byers, Taxes Name & SSN must be on Form 52A

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Personal Payments Additional Instructions as long as Non-Residents Glacier Software has replaced the 2nd page of the Form 1&2 Attach copies of supporting documentation Passport Visa Page I-94 Card I-20(F1) DS-2019(J1) I797(H1B) 8233 Form (if applicable) W-7 Form (if applicable) Personal Payments Lives in addition to Works Outside the US If a Non-Resident Alien lives in addition to works outside of the US, Purdue has no tax withholding or reporting responsibilities. Notate in the description box on the Invoice Voucher that the individual lives in addition to works outside of the US. Retain documentation in the business office that supports the work was done outside of the US. Personal Payments One-Stop Shop as long as Personal Service Payments Reduce processing time Prevent duplication of ef as long as t Document review will occur one time All questions answered in one department

Personal Payments-Flowchart Signature Delegation Authority to sign as long as the procurement of goods in addition to services – except as long as payments to individuals Comptroller/SPS Review Allowability Con as long as mity to restrictions imposed by state regulations Meet restrictions imposed by donor, external provider in addition to the University Meet restrictions imposed by the federal government, OMB Circulars A-21, A-110 Meet restrictions placed on specific grants or contracts Signature Delegation Comptroller/SPS Review (cont.) Allocable Authority to commit funds Benefit the funding sources Funds are available Reasonable & Necessary Quantity in addition to Price are considered appropriate by a prudent person Necessary to conduct the work of the office or department

Signature Delegation Departmental Review Account number is valid Funds are available Correct object code & DREF (if applicable) Visa issues as long as personal travel payments checked Appropriate documentation is attached Academic approvals Comptroller review – allocable, allowable, reasonable, signature Route to Tax Department Signature Delegation Payments to Individuals Honorariums, Consulting Fees, Reimbursements, etc Reviewed by Business Office as long as allowability, allocability & reasonableness Sign under ‘Recommended’ (based on limit) If a Form PC is needed, review with scrutiny, any questions contact the Tax Department Forward to the Tax Department Form PC-Payee Certification Start using 07/05 version immediately Replaces Form 1&2 Available on the Taxes Website Non-Residents, who are receiving compensation in addition to are not current employees, need to complete Glacier The tax department will use this in as long as mation to accurately withhold in addition to report taxes

Form RCS-Consulting Agreements Consultant Payments Duration of Service is greater than 20 days Multiple payments paid to consultant Complete in addition to as long as ward to the Tax Department Form RCS-Long Term Consulting Agreement

Form PC & RCS Business Office Guidelines can be found on the Taxes website as part of the consultant payments tab A Quick Reference Guide as long as Form PC & RCS is also available on the Taxes website as part of the consultant payments tab http://www.purdue.edu/taxes/Consultant-Payments/Welcome.html GLACIER Glacier is a web based International tax compliance system. Instead of h in addition to ing out tax as long as ms to international visitors, you will be issuing them passwords. GLACIER Business office procedure to receive access to issue passwords; e-mail the Tax Department the following in as long as mation: Name Title Campus address Campus phone in addition to fax number E-mail address You will receive an e-mail with your password in addition to instructions on how to login. The e-mail will come from support@online-tax.net in addition to not Purdue.

GLACIER When you issue a password, an e-mail is sent to the visitor asking them to enter their in as long as mation into the Glacier system. The e-mail will come from support@online-tax.net in addition to not Purdue. Please advise them to look as long as this e-mail in addition to others in the future. Advise them to keep the password in addition to instructions as long as future use of the Glacier system. GLACIER After the visitor enters their in as long as mation, a Tax Summary Report, in addition to any other required IRS as long as ms will be available to print. Ex) 8233, W-8BEN, or W-7. The Tax Summary Report will replace the NRA-100. If the visitor does not have a social security number or an ITIN, Glacier will put a hold on printing the as long as ms as long as that visitor. The Tax Department can override the hold in addition to print the as long as ms when the employee is in our office. The business office needs to contact the Tax Department to override the hold which enable the visitor to print the as long as ms. The Tax Department will process the ITIN application upon receipt of the payment request. GLACIER We will use Glacier to generate the tax as long as ms required as long as payments to individuals receiving personal service payments, scholarships, awards, royalty payments, or reimbursement of travel expenses via invoice vouchers. The Tax Summary Report printed from Glacier will replace the NRA-100.

GLACIER Fellowship recipients will also be using this system. For the payments above, check the Non-Employee box as long as Pay Period type when you are issuing a password. If you have an incoming visitor having difficulties printing, offer to print the as long as ms as long as them when they arrive in your office. Non Resident Alien Visas Not all Visas are the same Try to choose the appropriate visa as long as an individual be as long as e they come to the US There are different restrictions as long as paying compensation in addition to as long as reimbursing travel expenses Refer to the visa payment reference sheets Visa Types B-1 – Visitor Business B-2 – Visitor Tourist WB – Visa Waiver Business WT – Visa Waiver Tourist F – Student J – Exchange Visitor H-1B – Specialty Worker TN – NAFTA Professional (Canada or Mexico) EAD – Employment Authorization Card

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Noteworthy Restrictions B-1 / B-2 in addition to WB / WT Limited to 9 days of service at Purdue in addition to cannot have been paid or reimbursed expenses at more than 5 institutions in the past 6 months (9-5-6 Statement) Must sign 9-5-6 statement printed from Glacier Noteworthy Restrictions Exception: B-1 in addition to WB can be reimbursed expenses as long as greater than 9 days if they are not receiving an honorarium. In this case they do not have to sign the 9-5-6 statement. Must have I-94 card with B-1 or WB indicated The visitor must stop at the border or point of entry in addition to request the I-94 card be marked B-1 or WB If B-1 or WB is not marked on the I-94 card, the 9 day limit applies Noteworthy Restrictions H-1B, F-2, TN, in addition to O-1 visas cannot be paid honorarium/fee as long as services H-1B, TN, in addition to O-1 are employment visas that are employer specific, job specific, in addition to site specific. If Purdue is not the sponsor of the individual, then approval from the sponsor may be needed be as long as e the payment can be made.

References All of the as long as ms discussed today can be found on the Taxes Website www.purdue.edu/Taxes/ Uni as long as m Guidance Addition Effective December 26, 2014, the rules related to federally-sponsored awards are changing. Institutions of Higher Education, the Federal Government’s Office of Management in addition to Budget, its other non-federal partners (state, local governments in addition to nonprofit organizations) in addition to the audit community have been working together to streamline the Federal Government’s guidance on Administrative Requirements Cost Principles, in addition to Audit Requirements as long as Federal Awards. All personal payments will abide by these regulations.

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